Reliant Medical Group is seeking an Sr. Administrative Assistant to join our exciting and innovative organization!
Position: Full time 38.75 hours per week
Hours: Monday through Friday 8:30AM- 5:00PM
No Weekends, No Holidays
Performs a variety of duties involving multiple high-level administrative projects. Performs secretarial/clerical duties and assists manager or others in administrative functions to relieve him/her of many time-consuming details. Has frequent contact with the public and high-level staff personnel on matters requiring tact and knowledge of department policies and procedures.
Performs various administrative functions for manager or others to relieve him/her of responsibility and detail.
Prepares and submits requisitions for supplies, equipment or maintenance service with appropriate signatures.
Prepares and distributes notices of correspondence to all Managers, Supervisors.
Performs secretarial duties of any degree of complexity for several individuals as required.
Prepares copies and maintains records of correspondence, takes telephone messages, schedules appointments and meetings for superiors, supplies routine answers where possible, and places outgoing telephone calls as needed.
Responsible for maintaining and updating schedules.
Opens and sorts incoming mail and distributes accordingly.
Coordinates all meetings, appointments and travel plans for others as necessary.
Engages in extensive contact with all levels of personnel in a professional and confidential manner. Promptly and courteously receives all visitors to department.
Answers phone courteously and promptly and takes accurate phone messages.
Provides full phone coverage and screening for management.
Maintains files and records usually of a high confidential nature.
Prepares confidential and special reports of any degree of complexity and minutes of meetings, memos, letters as required that meet the minimum qualifications of being proofread and letter perfect within a timely manner.
Prioritizes schedule and strives to make the best use of time to ensure all assignments are completed on time.
Works within established policy, precedent and guidelines.
Involves ownership of ongoing projects or one-of-a-kind tasks. Requires multi-tasking. Will need to be resourceful and track down information to find answers or solve problems and make decisions. Expected to create efficiencies and streamline processes as required.
Establishes own work plan and prioritizes, using and/or modifying established procedures, to ensure timely completion of assigned work in conformance with established departmental policies and standards; problems lacking clear precedent are usually reviewed with supervisor prior to taking action.
Complies with health and safety requirements and with regulatory agencies such as DPH, etc.
Complies with established departmental policies, procedures, and objectives.
Enhances professional growth and development through educational programs, seminars, etc.
Attends a variety of meetings, conferences, and seminars as required or directed.
Performs other similar and related duties as required or directed.
Regular, reliable and predicable attendance is required.
High School diploma. Associates Degree in Secretarial Science preferred but not required. Three to five years relevant experience. Advanced word processing skills (ability to enter and manipulate complex, difficult and non-routine text or numerical date). Automated spreadsheet skills (ability to set-up worksheets and formal data). Working knowledge of graphics. Should be able to prepare spreadsheets including financial data and be able to determine when it is appropriate to use Excel, PowerPoint or Word. Financial background training or working would be helpful. Excellent interpersonal, organizational, communication and customer service skills. Ability to multi-task, think critically in a timely manner.