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Switchboard Operator

Switchboard Operator

Requisition ID 
2018-5570
# of Openings 
1
Address 
666 Lincoln Street
Job Locations 
US-MA-Worcester
Posted Date 
6/11/2018
Category 
Administrative - Clinical
Department 
SWITCHBOARD
Job Code 
AO108

More information about this job

Overview

 

 

Glob Top Places to WOrk 17

Reliant Medical Group is seeking a Switchboard Operator to join our excited and innovative organization!

 

Position: Part time 25.5 hours per week

Hours: 10:30PM - 7:00AM

Every Weekend, some holidays 

 

 

Receives, screens and directs external and internal calls.  Assists patients with general  information including meetings, directions, classes, hours of operations, etc.  Maintains the departmental standard calls per hour during non-messaging times. Maintains the departmental standard calls per hour during off business hours.

Responsibilities

  • Receives and screens external and internal calls; answers incoming emergency and non-emergency calls for medical service. Directs/dispatches calls to appropriate area or contact, or documents and processes message.
  • Utilizes all switchboard functionality including transfer, conference, serial call, hold, join, camp, page as well as all screen functionality and navigation.
  • Handles emergency calls with assistance.
  • Uses effective, active listening skills to determine patient needs.
  • Manages patient expectations in a satisfactory and consistent manner.
  • Uses conflict resolution and negotiation steps for handling difficult callers.
  • Documents conflicts and issues to facilitate fact gathering, root cause analysis and actions for resolution.
  • Receives external and internal calls during hours the organization is closed; answers incoming emergency and non-emergency calls for medical service; documents and processes message, dispatches call to appropriate area or contact.
  • Logs every message or incident; documents required data; provides patient next steps and sets expectation for follow-up.
  • Determines appropriate coverage, such as on call, next day, urgent care, triage, etc.
  • Handles calls based on experience, training, policies and procedures.
  • Dispatches or directs calls to appropriate contact based on experience, training, policies and procedures. Operates departmental software.  Calls are directed properly throughout the system.  Logs messages appropriately.
  • Places phone calls and takes message accurately.  Reads and signs the departmental communications book.
  • Assists patients with general information: meetings, directions, classes, hours of operations, etc.  Gains knowledge of organization information, programs, and classes. Maintains the departmental standard calls per hour during non-messaging times.  Maintains the departmental standard calls per hour during off business hours.
  • Complies with health and safety requirements and with regulatory agencies such as DPH, etc.
  • Complies with established departmental policies, procedures, and objectives.
  • Enhances professional growth and development through educational programs, seminars, etc. 
  • Attends a variety of meetings, conferences, and seminars as required or directed.
  • Performs other similar and related duties as required or directed.
  • Regular, reliable and predicable attendance is required.

Qualifications

High School diploma or equivalent. Switchboard/Call Center/ Customer Service preferred. Ability to type twenty-five words per minute.  Excellent organizational, interpersonal and communication skills. Knowledge of various software applications such as Microsoft Word, Excel, Outlook, etc.

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