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Registration Specialist

Registration Specialist

Requisition ID 
# of Openings 
100 Front Street
Job Locations 
Posted Date 
Administrative - Clinical
Job Code 

More information about this job


Reliant Medical Group is seeking a Registration Specialist to join our excited and innovative organization!


Position: Full time 38.75 hours per week

Hours: Monday through Friday 8:00AM - 4:30PM

No Weekends, No Holidays 




Responsible for specialized reporting for payroll.  Prepares, examines and analyzes a variety of data and reports for completeness, accuracy and system compliance.  Ensures compliance with Federal, state and local regulations, policy and laws.  Provides support for the day-to-day operations of the payroll department, acting as a senior resource on payroll matters and other duties as assigned.


  • Analyzes, researches and resolves issues related to the payroll interface to the General Ledger (GL).  Ensures accuracy of information.
  • Resolves GL and DMS issues or discrepancies related to payroll reports and ensures accurate balancing and reconciling of payroll general ledger accounts, check registers, budgets, financial statements, etc. Identifies processing and/or system issues and resolves within position responsibilities or escalates to manager or others. 
  • Prepares analysis of financial information as requested by Finance, Financial Planning Department and/or managers such as DMS reports, Ceridian reports including overtime, shift differentials, pay codes, etc. 
  • Produces a variety of ad hoc reports and/or financial information for managers or others as required or directed.  Resolves discrepancies within position responsibilities. 
  • Identifies problematic practices, and providing recommendations for improving operational efficiency and quality control mechanisms.
  • Researches, analyzes and retrieves data to prepare and maintain complex payroll records, summaries and reports such as Research Department data to match dollars to grants, vacation accruals/liability, etc.  Reconciles differences within established payroll, benefit, retirement and accounting systems.
  • Maintains accurate audit trails for all corrections of system payroll expense data.  Ensures integrity of payroll systems, such as DMS, GL, etc.
  • Complies with Federal and State and local prescribed laws. Remains current on regulations and procedures by studying existing and new legislations, ensures compliance based on established requirements and advises manager or others of changes.  Ensures compliance with all internal policies and procedures and applicable regulatory requirements. 
  • Provides innovative suggestions to further develop consistency, quality, efficiency, and effectiveness.
  • Implements procedures, monitors controls and tests internal controls, analyzes and validates accuracy and integrity of all system data flowing to the general ledger.
  • Performs a variety of day-to-day payroll responsibilities such as entering time into the computer system, resolving time sheet issues, etc., in accordance with department policies and procedures.  Identifies trends and/or processing issues.  Resolves discrepancies within position responsibilities or notifies manager or others of discrepancies.
  • Communicates with managers, HR, Finance Dept and Financial Planning Dept regarding accounting and/or reporting issues such as benefit report discrepancies, end of quarter audits, etc.
  • Performs, leads or assists with a variety of special projects such as audits, researching discrepancies, filing storage records, etc., as required or directed.
  • Assists in the facilitation of educational sessions on payroll and related topics for internal management and physician audiences.
  • Complies with health and safety requirements and with regulatory agencies such as DPH, etc.
  • Complies with established departmental policies, procedures, and objectives.
  • Enhances professional growth and development through educational programs, seminars, etc. 
  • Attends a variety of meetings, conferences, and seminars as required or directed.
  • Performs other similar and related duties as required or directed.
  • Regular, reliable and predicable attendance is required.


Associated Degree in Business Administration, Computer Science or related field.   Three (3) to five (5) years’ relevant experience.  Demonstrated knowledge of a complex computer-based payroll system, along with its practices and procedures.  Knowledge of relation and integration necessary for third party payroll.  Effective and strong analytical and collaboration skills to work with technical staff.  General accounting knowledge to ensure system set up and reporting tools are based on accurate data and will provide audit trails.  Working knowledge of accounting controls and tax issues.  Proficient with a variety of software products such as Ceridian, Oracle, Windows, Excel, Word, Internet, etc. Excellent interpersonal, communication and organizational skills.

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